Guidelines and Criteria

The Criteria and Guidelines below are essential reading for anyone before applying for a Sports Lottery Grant – they are designed to take an applicant through the process and provide a basis for funding expectation when planning an activity. The Sports Lottery Form 1 can be completed and submitted online or by printing the Sports Lottery Form 1 pdf file for posting to the Lottery Manager.
 
Please note that applications that attempt to bypass the Criteria will be returned.   
 
References:
A. BRd51 Vol 3 & 4
B. JSP 315  (JS Scales of Entitlement for P&RT Centres).
C. RN/RM Sports Lottery Application Form. 
D. JSP 752
Introduction
 
1. Non-public funding for Naval Service sport/recreation/expeds is provided from the RN/RM Sports Lottery (RNSL). The purpose of this funding is to benefit Sports Lottery members for all levels of Navy Service sport/recreation/expeds by enhancing existing public funds (money provided through the MOD) and by making grants for approved activities and equipment that fall outside the scope of public funding.
 
Aim of this Document
 
2. This document provides criteria and guidelines for those applying for non-public funds from the RNSL.
 
Eligibility for Funding
 
3. Serving Naval Service personnel and Reservists will be considered for funding for activities and equipment that support the purpose (para 1). In order to benefit from SL funds membership of the RNSL is mandatory. The aim of the SL Grant is to offset personal contributions and therefore the total grant is based on the number of eligible personnel multiplied by the sum for the activity calculated from the criteria. Therefore funds will not normally be released until supporting nominal lists have been checked for Sports Lottery eligibility.
 
4. RN/RM Sports Associations, Regions, Shore Establishments, Ships, Submarines and Commando Units are normally the only organisations for which sports tours, expeditions and AT activities will be approved and RNSL funds granted.
 
5. It should be noted that individuals or ad hoc teams that enter events for personal purposes (not Association or Service endorsed), and those participating in events to raise funds for charity, cannot be supported by RNSL funds.  
 
General Guidance
 
6. This section provides guidance that can be applied to all applications and is refined for specific activities later in the document. It also attempts to convey the guiding principles (spirit) of the RNSL grant assessment process.
 
7. It is important that applicants do not regard RNSL funding as a replacement for public funding. It follows that a good starting point for all applications is to identify existing sources of public funding and, in the first instance, advice should be sought from PDev officers and staff,  IPTRM and TEMERAIRE staff. 
 
8. All applications must be approved through the appropriate chain of command as follows:  
a. Applications from ships/shore establishments/RM units are to be authorised and signed by the Commanding Officer or Executive Officer. 
 
b. In addition to para a., applications from Fleet units are to be further endorsed by the appropriate PDEV OFFICER or IPTRM for RM.
 
c. Applications on behalf of Regional Teams are to be authorised and signed by the appropriate PDEV OFFICER or IPTRM for RM. 
 
d. Applications from Sports Associations are to be authorised and signed by their Chairman or by the Secretary, Treasurer or designated Tour Manager (provided the tour has been approved at an AGM or Executive meeting).
 
9. Assessment - Affordability will always be the overriding consideration when assessing applications, but if funding is available, applications will be “tested” against the following template questions – as such, these serve as a very useful checklist for applicants:
 
a. Does this application support the purpose of RNSL funding?
(i). See para 1  – “Benefit Navy Service sport /recreation/expeds”
 
b. Is the application endorsed by the appropriate Chain of Command?
(i). See para 8.
 
c. Have all existing public funds been identified/secured?
(i). See para 7.
 
d. Have all local non-public funds been identified/secured?
(i). Welfare, unit, Corps etc. 
 
e. Is this a cost effective venture?
(i). Is the travel element proportionate to the overall cost?
(ii). Can the aims be achieved closer to home?
(iii). Is the travel by economic means?
(iv). Is the standard of accommodation consistent with the activity?
(v) Does the application include items beyond the scope?
(eg. promotional/leisure clothing, gifts, trophies, social events, taxis etc)
 
f. Is the itinerary balanced?
(i). Does the programme focus on the main activity?
(ii). Is it a rigorous sports tour/exped or a subsidised holiday? 
 
g. Is there is a good mix of personnel – rank, rate, gender, experience?
(i). The RNSL aims to support as many eligible Naval Service personnel as possible and applications that involve large numbers of personnel at low cost per head, especially those that introduce “new blood”, are particularly encouraged.
(ii). If applicable, are tour/training camp numbers travelling iaw Reference A.
 
h. What is the application frequency of the applicant/organisation?
(i). Is this a “serial” application that benefits the same people?
(NB: Precedence does not enhance subsequent applications for the same activity/people).
(ii). If applicable, is the tour/training camp frequency iaw Reference A. 
 
i. If applicable, has a “Tour letter” been generated? (View Tours Letter)
(i). Reference A 
 
j. Does the application meet the required timescale?
(i). Reference C  para 4. 
Guidance for Specific Activities
 
Sport
 
10. Training Camps are to prepare RN representative teams for specific competitions and therefore will not be funded for Unit or Regional teams. Applications will be subject to the assessment at para 9 and funding granted to those that have established the proven ability or potential to benefit from high quality training and coaching. There must be strong justification for overseas training camps and the itinerary should clearly demonstrate a rigorous training programme focused on preparation for competition.  
 
11. Sports Associations are restricted to one training camp per year.  Although it may be possible for a Sports Association to hold a training camp and sports tour in the same year, this will be the exception and will only be considered for destinations with low travel costs.  Where there are a number of disciplines operating within a single Sports Association, more than one training camp/tour may be allowed within the same year, but this will very much depend on the costs involved and the funds available. 
 
12. Reference D para 04.0808e permits travel at public expense for an RN representative team to one training session each season provided that the destination is within the UK and that the journey has been authorised by SO1 NS on the list of approved events for Sports Travel.  Training camps are not eligible for overseas travel at public expense or CILOR.
 
13. Sports Tours are designed to enhance the skills of RN representative players, forge team spirit, encourage players and reward past efforts. Reference A contains detailed information and must be read in conjunction with this document before any application is made for RNSL funding.  In particular it is vital that timing of the initial “Overseas Visit” letter provides sufficient time to process applications for Diplomatic Clearance (DIPCLEAR). From a funding perspective, sports tours will be subject to the scrutiny shown at para 9 and in particular:
 
a. Tours must not be supported by public funds and neither CILOR nor public.

Representative Sports travel to and from UK ports of departure is permitted.
 
b. Applications to tour from Sports Associations, Commands or Units will not be funded more frequently than once every 2 years.
 
c. Service accommodation should be used whenever possible. 
 
d. Tours should be based in a single location (long-distance travel in-country will not be supported).
 
e. Grants are not to be used to fund excursions during a tour.
 
f. The maximum number of sportsmen permitted on a tour is shown at the Annex to Reference A and is not negotiable 
 
 
14. For planning purposes the general funding profile for sports tours and camps is that personal contributions should be no less than 30% and no more than 50% of the total cost.  This, together with the maximum grant for the geographical area will assist in setting the upper limit for the cost of the tour.  Further contributions may be sought from Corps Funds, Unit Welfare Funds, and sponsorship, but not from an Association’s Annual Sports Grant.
 
Geographical Funding Areas - SPORT
 
15. Maximum grants per person for those undertaking sports tours/training camps are divided by geographical area. It is stressed that the figures shown are a maximum (not a target) that might be granted (if affordable) from the RNSL:
 
a. Mainland Europe - £350
 
b. Eastern Mediterranean (includes Cyprus and Turkey)  - £400
 
c. East Coast USA, East Coast Canada, Middle East - £500
 
d. West Coast USA, West Coast Canada - £600
 
e. South Africa, South America, Far East and Australia. - £800
 
[It should be noted that Combined Services grants are subject to seperate criteria and are based on a tri-Service agreement. Applicants for CS activities should contact the RN/RM Grants Officer to establish funding boundaries]
 
Adventurous Training 
 
16. Regional/Unit expeds/tours are restricted to European destinations, except for ships on deployment.  Should a team wish to travel further, the maximum grant per person payable will be £350.
 
17. Adventurous Training (AT) takes a number of forms of which nine activities are recognised at Reference A and attract qualification, accreditation and public funding. These are; sub-aqua diving, canoeing, parachuting, gliding/paragliding/hang-gliding, ski mountaineering and mountaineering, caving, climbing and off-shore sailing. With the exception of caving, these activities are also recognised sports activities and the assessment process will decide into which category an activity falls and therefore how an application should be funded. As a rule of thumb, if the activity is one of the nine AT listed above and is supported by public funding then a Joint Services Adventure Training Form Alpha (JSATFA) will be required to support any application for non-public funding. Applications for AT approved activities where there is no public funding and involving a contest or trial of skill, can generally be held to be sport.
 
18. If deemed to be AT/Exped then applicants should normally plan for a financial profile involving a 3-way split: 33% from the individual (personal contribution); 33% from public funds (usually CILOR + AT); and up to 33% from RNSL funds.
 
[It should be noted that the maximum grant for any alpine skiing outside the RN Alpine Championships will be a maximum of £50 per SL member]
 
Geographical Funding Areas – ADVENTUROUS TRAINING
 
19. Maximum grants per person for those undertaking AT are divided by geographical area. It is stressed that the figures shown are a maximum (not a target) that might be granted as a contribution to a combination public and other non-public funds.
 
a. Mainland Europe       - £200
 
b. Eastern Mediterranean (includes Cyprus and Turkey)  - £250
 
c. East Coast USA, East Coast Canada, Middle East - £300
 
d. West Coast USA, West Coast Canada   - £350
 
e. South Africa, South America, Far East and Australia. - £400
 
20. Some particularly advanced or high profile AT may warrant separate/exceptional assessment for RNSL funding. These will usually attract a Special Project Grant from Public Funds and at least 12 months notice is required for such initiatives.
 
Equipment
 
21.  The major sources of funding for the purchase of capital sports equipment are the Nuffield Trust/Amenities Fund and the RNSL.  Bids for Amenity items should be directed to RNRMC Grants Administrator at michelle.midgley@rnrmc.org.uk.  Fitness training equipment is an approved item for public funding and RNSL funding will only be considered for equipment of a permanent and non-personal nature that is beyond the laid down allowance scales. A compelling case must be made and the equipment should support the purpose of RNSL sport funding (para 1). Enhancements for CV suites/gyms such as mirrors, potted plants and TVs will not be considered for a grant.
 
22. Responsibility for the maintenance and upkeep of equipment rests entirely with the applicant who is to take the item on charge. Approval for disposal of equipment funded by the RNSL is to be sought through the RNRM Grants and SL Manager. 
 
23. All applications for equipment must be endorsed by the PDev officer for establishments and ships, IPTRM for RM and Secretaries for Sports Associations.
 
Sports Kit
 
24. Sports kit is normally to be funded through PDev officers. Exceptionally, direct applications for funds for specific non-personal items will be considered. Kit procured in this way must be retained and accounted for by the Association or Unit.
 
Applications
 
25. Applications for grants from the RNSL are to be forwarded using a RNSL1 application form.  The RNSL1 should be submitted at least 3 months prior to the start of an expedition, training camp or tour but exceptions will be made for deployed ships and RM units or when there are constraints for operational reasons. Retrospective applications will not be accepted.